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How to Set Up Group Meetings

In the first part of the series “How to get started with Vyte” we talked about how you can create your personal Vyte page to let people book you at convenient times. This time our topic will be group meetings. The difference here is that you are the event initiator yourself and don´t get booked from others like on your Vyte page.

Create an event

The first step would be to start the event creating process. You can do this from your main page or when you click on your name in the upper right corner you will see a “Create your event” button. After clicking it you will see this:

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Set a subject and pick your invitees

Here you can set a subject what the meeting is about and invite all your planned invitees. Just add the email addresses there or you can also paste a list of them. Or even better: If you have contacts saved on Google, just start typing their name and they will show up automatically 🙂

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Suggest a date

Finding a time for everyone can be quite stressful – luckily now you have Vyte and this works like a charm! When you click on “Pick a date” a calendar view opens and you see all the times when your invitees and you are busy or free (works only for Vyte users). Obviously you should pick dates here when everyone is free. Also, the other invitees can suggest new dates after the event has been created.

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Suggest a place

In this case, we want to have “Team lunch” – so everyone has sort of different taste. A good call here would be to suggest multiple restaurants. Just type in some of your favorite places and on our map view you can add them to your event. Of course, all invitees can also suggest some of their favorite places after the event has been created. For other types of meetings like video calls, you can also add your Skype account (or other services like Hangouts) to the event.

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Add a message

To give people any additional information you can add a message.

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Votes are coming

Now your event is created and all your invitees got an email or a push notification if they got our iPhone app. All you have to do now is wait for the votes, vote on other suggested options or answer to messages. Of course, there you´ll be also notified 🙂

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Confirm the event

After all your invitees voted on a date and place, you can confirm the best options and the event will automatically show up in everyone’s calendar. No reminders needed – everyone is one the same page 🙂